Send teachers information on the project & workshop in advance so they feel prepared for the day.
Ensure schools have permission forms to parents 1 week prior to workshop to maximise collection.
The first third of the workshop can be condensed to leave more time for artwork creation.
Limit the palette given to participants, in this case don't give them graphite pencils as well as colour pencils, as they all did graphite outlines which meant that the process took them longer than it should.
Arrive 30 minutes earlier to complete technical setup, otherwise there is little time for lunch.
iPads are the ideal collection tool for this workshop, as they can record photo and video, and upload to the wiki from one device.
Audio recording should happen with each small group of students as soon as they enter the room. This should be free-styled rather than read from the story sheet, because you get different, more interesting content that through their written expression.
Do not use Zoom H4 due to the file size of each recording.