=====Planning Across Departments Session Outline =====

Working collaboratively across departments and with external artists means it is required to work out logistics, reporting lines, terminology and so forth.

==== Meeting across departments with artists agenda ====


1.	Project Update

o	Sue Loveday (lead artist)

o	The Edge team

o	YPF team

2.	Clarifying each team/stakeholder & activity. I’ve noticed that we are each using a bunch of different labels to describe different aspects of the project, which is getting confusing.

o	YPF Team (Rena, Thom, Stella)

o	The Edge Team (Emma Che, Mick, Daniel)

o	Creative team / Artist team? (Sue, Marianna, Tim, Mari, other artists?) 

o	The Edge community of makers?

Stage 1: Design 

-	Lead in installations at The Corner **Lead in ideas workshops**

-	Lead in installations at The Edge

-	Design Briefs **Idea briefs**

Stage 2: Fabrication, Installation

-	Design & Fabrication (includes handing over idea brief documents)

-	Installation / Bump In

Stage 1: Activation and Response

-	Young People response Workshops (8-16 y.o)

-	Family response Workshops (5-12 y.0)

-	Intergenerational response Workshops (Edge community and young people)

-	Adult response workshops

-	Celebration Day

3.	Planning/Documentation       
     
o	Creating 3 templates for the creative team to work from

	Workshop Planning Template

	Reflection/Documentation Template

	Design Brief Template 

-	Specific questions:

o	What does the design brief need to include? 

o	What kind of materials can be submitted? 2D? 3D?

4.	Project Timeline/Discussion – Flexibility of lead in workshops in relation to design & fabrication process.

5.	Lines of communication – Who reports to/communicates with who, and how?

6.	Meta-narrative – full team briefing/presentation?

7.	The Edge - space audit.

o	Tech spec

o	Floor plans

o	Information/limitations on space usage