====Project Management====
~~DISCUSSION~~
In 2018 Fun Palace has been designed with modular program structure. The Structure consists of approximately 20 different activities in 6 categories. These categories will include:
^ Activity Type | ^ Duration ^ Location ^ | ^ **No. of Engagements** ^ **No. of Visitors per Session** ^ Total No. of Visitors ^
| Walkup Activity | | 20 minute | Foyer | 3 activities x 8 sessions | | 24 | 15 | 360 |
| Sitdown Activity | | 30 minute | Window Bays | 9 activities x 6 session | | 54 | 10 | 540 |
| Mini Workshop | | 60 minute | Digital Media Lab | 2 activities x 2 sessions | | 4 | 16 | 64 |
| Class | | 60 minute | Mezzanine | 2 activities x 2 sessions | | 4 | 20 | 60 |
| Feature | Design Challenge | 120 minute | Innovation Lab | 1 activty x 2 sessions | | 2 | 36 | 72 |
| | Block Bot Battle Championship Practice & Heats | 90 minutes | Fabrication Lab | | | 1 | 20 | 20 |
| | Oversized Collaborative Creation | TBC | Auditorium | | | All Day | | 100 |
| | Block Bot Battle Championship Final | TBC | Auditorium | | | 1 | 50 | 50 |
| | | | | | | | **Total** | **1266** |
| | | | | | | | | |
This modular event structure will //short track// the process of facilitating internal and community contributions to this event on a short timeline.
The approach above is also informed by legal capacity of the building and observed patron traffic flows through it during large events and previous experience delivering similar programs (previous Fun Palace, Halloween Party, Science Fair, Maker Fairs etc).
**The project has been broken down into a pre-project stage (Zero) and four key stages of delivery. **
=== Stage Zero - Establish Establish Event Framework====
This preproduction stage is concerned with identifying the priorities of the project and developing the framework and processes to deliver including:
* Modular Program Framework - Complete
* Program Development and Quality - In Progress
* Project Budget - In Progress
* Marketing and Communication Plan
* Engagement plan - Internal, Sector and Community - In Progress
* Regional Librarian Professional Development - In Progress
* KPIs and Evaluation Plan - In Progress
* Documentation and Wiki Engagement Plan - In Progress
[[engagement:fun_palace_2018:project_coord_cal|Calendar View]]
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=== Stage One - Expression of Interest Callout ===
The Project Team will draft Callouts to engage:
* Internal State Library units and individuals to pitch activities to run, or to volunteer as facilitator or helpers at Fun Palace Event,
* Public Library Network (see [[engagement:fun_palace_2018:RegionalPD|Regional Library Professional Development]]
* Sector Organisations to pitch activities they can deliver or sponsor,(sent directly to Sector contacts where appropriate by the who team - please record this contact on //fun palace contact list//)
* Community - (volunteering, emerging facilitator via enews/facebook/ ig)
Where appropriate the callout will be distributed via
* Yammer
* An all-staff email (Sent by Lone)
* In-touch
* Public Library Connect (organised by Nejdet the LGC)
* State Library Social media channels (inc specific channels The Edge, APDL, KD)
* Direct contact with existing sector partners.
[[engagement:fun_palace_2018:comms:calloutslq_internal|Callout Internal]]
[[engagement:fun_palace_2018:Callout_Sector|Callout Sector]]
[[engagement:fun_palace_2018:Callout_EmergingArtistFacilitator|Callout Emerging]]
As activity ideas are identified these will be collated to [[engagement:fun_palace_2018:program:activity_ideas|Activity Ideas]]
[[engagement:fun_palace_2018:project_coord_cal|Calendar View]]
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===Stage Two - Program Selection and Development===
Activities will be assessed against an [[engagement:fun_palace_2018:program:activity_selection_criteria|Activity Selection Criteria]] by a small Selection Group Chaired by the Director of Community Connections. All Facilitators will be confirmed by 5 September. Selected ideas will be slotted in the program and a program for the event will confirmed on 7 September.
Edge Staff will collaborate with selected facilitators/sponsors to complete the preparation of activities requiring further development. Where required Edge staff will conduct trials of activities with facilitator/sponsors. Feedback and observations from trials will be used to complete detailed activity plans to a minimum quality standard.
Will all facilitators and activities confirmed on 7 September a complete program can go to comms for marketing, design and for the information of The Ministers office.
[[engagement:fun_palace_2018:project_coord_cal|Calendar View]]
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===Stage Three - Event Preparation Promotion and Delivery===
All activity plans will be complete submitted and published on this wiki by 12 September.
Complete [[engagement:fun_palace_2018:program:master_material_and_equipment_list|material and equipment list]] will be confirmed on 14 Sept and all orders complete 21 Sept.
An [[engagement:fun_palace_2018:comms:online_info_pack_event_induction|online info pack/event induction]] will be drafted for all Facilitators/volunteers will be sent out on 14 Sept with all event personnel completing this by 1 Oct.
Regional Librarians arrive for PD sessions and prep on 4 Oct.
Event Bumpin 5 October 10am - 2pm (TBC)
Event 9:30am - 12:30pm Call for all AM shift facilitators/ Volunteers - 12:00- 3:00 pm pm Call for all PM shift
Bumpout - 3:30 - 5:00
[[engagement:fun_palace_2018:project_coord_cal|Calendar View]]
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===Stage Four - Evaluation and Reporting ===
All facilitator/volunteer feedback surveys distributed 9 Oct Closed
All returns Complete
[[engagement:fun_palace_2018:project_coord_cal|Calendar View]]
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{{page>engagement:fun_palace_2018:projectmilestone}}
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